Bilingual Executive Assistant
Company Overview:
Our client is a leading law firm with offices in Hong Kong, Beijing, and Shanghai.
Position Overview:
We are seeking a highly skilled and motivated Bilingual Executive Assistant to provide comprehensive support to the Chairman of our China offices, working primarily in Hong Kong. This role will also involve close collaboration with the China Chairman and various business services teams, particularly the Marketing and Business Development team.
Responsibilities:
- Provide high-level administrative support to the Chairman, including scheduling, travel coordination, and calendar management.
- Act as a liaison between the Chairman and internal/external stakeholders, facilitating effective communication.
- Draft and send emails, track responses, and manage client correspondence.
- Conduct research and prepare briefing notes for meetings, initiatives, and conferences.
- Follow up on business development activities and maintain client contact lists.
- Assist in preparing the Chairman for speaking engagements and media appearances.
- Manage social media accounts, compile recipient lists, and send greetings cards.
- Update CVs and handle meeting schedules for overseas trips.
- Support the Chairman's involvement in external marketing activities and committees.
- Handle ad-hoc projects and assignments from the Chairman and others.
Requirements:
- Bachelor's degree or above.
- Minimum 5 years' experience as an Executive Assistant in a leading international professional services firm or equivalent.
- Fluent in Mandarin and English, with strong written and verbal communication skills.
- Understanding of the legal or professional services market in Hong Kong and China.
- Proficiency in Microsoft Word, PowerPoint, and Excel.
- Ability to handle confidential information with discretion.
- Confidence in interacting with senior partners, clients, and business services heads.
- Reliable team player with adaptability and enthusiasm.
- Self-motivated with a commitment to meeting deadlines and delivering quality work.
- Excellent listening skills and ability to build relationships.
- Strong presentation skills and adaptable personal style.
